Powering business transformation!
UKRAINIAN ARCHIVAL COMPANY
Since 2009, Ukrainian Archival Company has built a strong client base in the energy and utilities sector. The challenges our clients in this sector face typically sit at the intersection of different business processes, primarily due to large volumes of information in both paper and digital form.
Optimizing these processes and implementing effective document management is our mission when working with energy sector companies. Energy sector companies are constantly seeking and implementing new energy sources and environmental protection measures.
Ukrainian Archival Company helps solve business transformation challenges by implementing efficient and cost-effective document organization and processing services.
Off-site document storage saves costs on setting up your own archive repository, purchasing shelving and storage boxes, establishing and implementing document tracking systems and software, staffing, and more. Established processes for accepting documents for storage, preparing document and file inventories, and registration in our archive management software for convenient search and access to required documents enable Ukrainian Archival Company to provide services that meet all requirements.
Compilation of personnel files for human resources, binding work and file preparation, preparation of file inventories, and coordination with State Archives.
Development and approval of the Bank’s Records Retention Schedule with State Archives.
Archival processing, disposition of documentation past retention periods, preparation of the corresponding Act, and approval of the Act with State Archives.
At the request and need of our Energy and Utilities sector Clients, Ukrainian Archival Company implements digital transformation projects. Creating electronic databases of contracts, personnel files, and other documents is part of our team’s daily work. Documents stored in our archive repository can be provided for use as originals or as scan copies, saving time and costs on transporting originals.
Under applicable legislation, all documents relating to hired employees must be stored in the format prescribed by regulatory documents. We will select the required documents, compile them into files, and prepare these files for further storage. We prepare inventories of personnel files.
We compile long-term retention files in accordance with all regulatory and legislative requirements of Ukraine. We conduct document appraisal, establish retention periods, and compile files. We prepare inventories for approval based on the results.
Our experienced in-house staff perform binding work in accordance with all legislative requirements. We work quickly, with quality, and cost-effectively. We prepare long-term retention files, permanent retention files, and personnel files.
Disposition of documents past their retention periods is carried out in full compliance with applicable legislation. Document disposition allows accounting to close prior periods and reduce stored document volumes.
Developing an institution's or enterprise's Records Retention Schedule is a highly responsible task that only the most experienced archival specialists can perform. Our in-house archivists with many years of experience successfully perform this work at the highest-level institutions.
Following document processing at institutions and organizations, inventories of permanent and long-term retention files, acts for destruction of documents not included in the National Archival Fund, and records retention schedules must be approved by state archives, confirming that the work was performed correctly.
We will accept customer agreements for safekeeping in our archive repository. Convenient search and instant retrieval of the required agreement through our specialized archive management software and barcoding of boxes and documents.
When required, we will prepare a detailed inventory of documents in boxes. Our Client receives this inventory in both electronic and paper form and submits requests for document access based on this inventory.
We scan large document volumes. We have the necessary equipment to scan documents of any format and volume, create an electronic register, and index them by the required search attributes. We develop and implement electronic archives.
