Confidence in the right outcome is our business!
UKRAINIAN ARCHIVAL COMPANY
Insurance companies generate large document volumes in the course of their operations. This applies to general-purpose documents for accounting, office administration, human resources, and more, as well as documents specific to insurance operations — insurance contracts, claims documentation, and policyholder applications.
All these documents require appropriate careful processing and organization. The services we provide for insurance sector clients are aimed at optimizing workflows and reducing client costs. Running business as usual under current business challenges is no longer viable. Process optimization and cost reduction are urgent needs, and Ukrainian Archival Company will help address these issues.
We store insurance contracts, claims documentation, client files, and general accounting and HR documents.
Off-site document storage saves significant costs on setting up your own archive, document location tracking and processing systems, and document access workflows.
Established processes for accepting documents for storage, preparing document and file inventories, and registration in our archive management software for convenient search and access to required documents enable Ukrainian Archival Company to provide services that meet all insurance sector requirements.
Required information in stored documents will be quickly provided upon request and delivered to the responsible specialist.
Document disposition and destruction are governed by applicable laws and regulations. Performing these procedures requires on-site document work. Our specialists with many years of experience in this work handle these tasks.
Archival processing, disposition of documentation past retention periods, preparation of the corresponding Act, and Act approval with State Archives.
Compilation of personnel files for human resources, binding work and file preparation, preparation of file inventories and coordination with State Archives.
Development and approval of the insurance company’s Records Retention Schedule with State Archives.
At the request and need of our insurance sector Clients, Ukrainian Archival Company implements digital transformation projects. Creating electronic databases of insurance contracts, personnel files, and other documents is part of our team’s daily work. Documents stored in our archive repository can be provided for use as originals or as scan copies, saving time and costs on transporting originals.
We will accept insurance contracts for safekeeping in our archive repository. Convenient search and instant retrieval of the required contract through our specialized archive management software and barcoding of boxes and documents.
When required, we will prepare a detailed register and inventory of documents in boxes. Our Client receives this inventory in both electronic and paper form and submits requests for document access based on this inventory.
We provide archive boxes and pack documents required for storage. Each box is barcoded by our archive management software and placed in the archive repository at the designated location.
Stored documents can be accessed upon request. Client staff responsible for the partnership submit requests for required documents based on the inventory and receive originals or scan copies as needed.
When accepting contracts or other documents for storage from branch offices or headquarters, our specialists verify the completeness of received document packages. Per client requirements, we verify the presence of passport copies, tax identification codes, and other documents.
Disposition of documents past their retention periods is carried out in full compliance with applicable legislation. Document disposition allows accounting to close prior periods and reduce stored document volumes.
Under applicable legislation, all documents relating to hired employees must be stored in the format prescribed by regulatory documents. We will select the required documents, compile them into files, and prepare these files for further storage.
Compiled long-term retention files and personnel files, and when needed current-day documents, are prepared in accordance with records management orders and regulations in cardboard covers and reinforced with leader tape.
We scan large document volumes. We have the necessary equipment to scan documents of any format and volume, create an electronic register, and index them by the required search attributes. We develop and implement electronic archives.
