Keep your projects moving forward with
the full range of paper and digital solutions
from UAC!
UKRAINIAN ARCHIVAL COMPANY
Large projects across multiple locations, with numerous contractors, in diverse conditions — all of this typically generates large volumes of documentation of all types and formats. Numerous employees who need access to these documents from the most varied locations. Ukrainian Archival Company has worked with our Design, Construction, and Engineering sector clients for 14 years. We provide solutions that save significant costs, deliver all required documentation on time, and optimize business processes. We have the experience, technology, and infrastructure to solve these challenges.
Off-site document storage saves costs on setting up your own archive repository, purchasing shelving and storage boxes, establishing and implementing document tracking systems and software, staffing, and more. Established processes for accepting documents for storage, preparing document and file inventories, and registration in our archive management software for convenient search and access to required documents enable Ukrainian Archival Company to provide services that meet all requirements.
Over many years of operation, our Construction and Design sector clients accumulate substantial documentation from prior years and completed projects that must be disposed of and destroyed.
We have extensive experience conducting disposition and destruction procedures for relevant documents. Compilation of personnel files for human resources, binding work and file preparation, preparation of file inventories and Acts for Destruction, coordination with State Archives.
We develop and approve Records Retention Schedules for large companies with State Archives.
At the request and need of our design, engineering, and construction sector Clients, Ukrainian Archival Company implements digital transformation projects. Creating electronic databases of contracts, personnel files, and project/permit documentation is part of our team’s daily work.
We create comprehensive electronic document archives from individual documents. Documents stored in our archive repository can also be provided for use as originals or as scan copies, saving time and costs on transporting originals.
Under applicable legislation, all documents relating to hired employees must be stored in the format prescribed by regulatory documents. We will select the required documents, compile them into files, and prepare these files for further storage. We prepare inventories of personnel files.
We scan and structure personnel documents, indexing them by the required attributes for employee document search. We have the necessary equipment to scan documents of any format and volume and will create an electronic register.
We scan project and permit documentation for each project and location. We index documents by required attributes for subsequent search. We create hyperlinks to scan copies or upload to electronic archive software.
Disposition of documents past their retention periods is carried out in full compliance with applicable legislation. Document disposition allows accounting to close prior periods and reduce stored document volumes.
Developing an institution's or enterprise's Records Retention Schedule is a highly responsible task that only the most experienced archival specialists can perform. Our in-house archivists with many years of experience successfully perform this work at the highest-level institutions.
Following document processing at institutions and organizations, inventories of permanent and long-term retention files, acts for destruction of documents not included in the National Archival Fund, and records retention schedules must be approved by state archives, confirming that the work was performed correctly.
We will accept project and other documentation for safekeeping in our archive repository. Convenient search and instant retrieval of the required project and document through our specialized archive management software and barcoding of boxes and documents.
When required, we will prepare a detailed inventory of documents in boxes. Our Client receives this inventory in both electronic and paper form and submits requests for document access based on this inventory.
Over years of operation, enterprises accumulate large document collections across various departments. There is sometimes a need to create registers and inventories of these documents. This may arise during audits or legal proceedings. There may also be a need to copy and scan large quantities of documents.
