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UKRAINIAN ARCHIVAL COMPANY
It is well known that the agricultural sector in Ukraine has become one of the country’s economic drivers. Over the past decade, large enterprises and farms have emerged. Growth in agricultural production and export volumes has led to a corresponding increase in documentation.
Because agricultural enterprises often form large holdings that integrate companies producing different types of products, organizing document management takes on special importance for improving performance. Ukrainian Archival Company has experience working with leading companies in the sector and can coordinate work simultaneously at all enterprise locations across Ukraine.
We perform a full range of document organization services for various company departments. For Accounting, we will disposition documents that have exceeded their retention periods. For Human Resources, we will compile personnel files and perform binding work, coordinating everything with State Archives at the enterprise’s registration location. When needed, we will develop and approve the company’s Records Retention Schedule. We perform document cataloging and archive setup.
We will accept your enterprise documents for storage in our archive repository. This significantly reduces the cost of setting up your own document archive and optimizes document access workflows. Through instant search for the required document in our archive repository software, we will quickly locate it upon request and provide access. You save at every stage: archive space, shelving, other equipment, utilities, staff payroll, and search time.
In the course of operations, agricultural enterprises generate large volumes of documentation related both to agricultural production and to product sales. Large volumes of land-shareholder agreements, settlement records, and supply contracts. Waybills, delivery notes, invoices, and more. All of this can be organized, arranged by creation and retention dates, with registers and inventories created in both paper and electronic form.
We will accept all documents for safekeeping in our archive repository. Convenient search and instant retrieval of the required document through our specialized archive management software and barcoding of boxes and documents.
When required, we will prepare a detailed inventory of documents in boxes. Our Client receives this inventory in both electronic and paper form and submits requests for document retrieval based on this inventory.
Documents transferred for storage to our archive repository are packed in specialized double-wall corrugated archive boxes and barcoded for registration in our archive repository management software.
Disposition of documents past their retention periods is carried out in full compliance with applicable legislation. Document disposition allows accounting to close prior periods and reduce stored document volumes.
When accepting documents for terminated employees, we provide a service to prepare and issue certificates for Pension Fund service verification. Pension Fund audits may also be conducted at our company premises with all required supporting documents from the employee's personnel file. This significantly reduces the workload for the client's accounting department.
Large document volumes can be digitized and made available for electronic use. With the necessary equipment, we scan documents of any format and volume, create an electronic register, and index them by the required search attributes.
Under applicable legislation, all documents relating to hired employees must be stored in the format prescribed by regulatory documents. We will select the required documents, compile them into files, and prepare these files for further storage.
Over years of operation, enterprises accumulate large document collections across various departments. There is sometimes a need to create registers and inventories of these documents. This may arise during audits or legal proceedings. There may also be a need to copy and scan large quantities of documents.
We scan and structure personnel documents, indexing them by the required attributes for employee document search. We have the necessary equipment to scan documents of any format and volume and will create an electronic register.
