MUNICIPAL ENTERPRISE OF THE EXECUTIVE BODY OF KYIV CITY COUNCIL (KYIV CITY STATE ADMINISTRATION) “KYIVTEPLOENERGO”

06.05.2025 – based on the results of open bidding with peculiarities, Ukrainian Archival Company, as the winner in two lots of the procurement, Prozorro number —
UA-2025-04-14-004670-a , procurement subject according to CPV 021:2015: 79990000-0 Miscellaneous business-related services, signed contracts:

LOT 1 – procurement subject — CPV 021:2015: 79990000-0 Miscellaneous business-related services (Services for arranging documents of the archive of SS “ENERGOSBYT”). Under the Contract, the Contractor provided the Customer with the following services:

– Appraisal of the practical and scientific value of documents with page-by-page review

– Formation of files from documents

– Arrangement of files within fonds by year or structural units

– Drafting of file titles

– Numbering of sheets in files

– Formalization of file covers and certification sheets

– Affixing archival reference codes on file covers with stamps, etc.

– Compilation of a register of missing documents (as needed)

– Binding works (binding of files) (contractor’s materials)

– Compilation and formalization of inventories: of permanent retention files and HR (personnel) files, and their approval and endorsement at the State Archive of the City of Kyiv

– Compilation of a historical note

– Drafting and formalization of a preface

– Drawing up and formalization of an act on withdrawal for destruction of documents not included in the National Archival Fonds, with its approval at the State Archive of the City of Kyiv.

Formation and formalization of files was carried out in accordance with the “Rules for organizing records management and archival storage of documents in state bodies, local self-government bodies, enterprises, institutions and organizations”, approved by Order of the Ministry of Justice of Ukraine No. 1000/5 dated 18.06.2015.

Binding of files was performed using the participant’s materials, namely:

Cardboard, thickness 1.2 mm, size 310×215, grade PKS-1

Paper-based covering material — bumvinyl

Binding thread — dense nylon, thickness 0.7–1.3 mm.

65 HR (personnel) and permanent retention files were prepared for storage in the institution’s archive.

LOT 2 — Services for arranging documents of the archive of SS “KYIV TPPs”. Under the Contract, the Customer was provided with services for arranging documents of permanent and long-term retention for 2018–2022; the procurement volume is 162 files. The service for arranging documents of the archive of SS “KYIV TPPs” includes:

1. Arrangement of documents of permanent and long-term retention for 2018–2022:

– appraisal of document value,

– formation of files,

– arrangement of files within fonds,

– arrangement of sheets in files by date, type and/or alphabet,

– drafting of file titles,

– numbering of sheets in files,

– formalization of file covers,

– affixing archival reference codes on file covers, etc.;

2. Binding works (binding of permanent and long-term retention files) (contractor’s materials)
3. Compilation and formalization of inventories of permanent retention files and their approval at the State Archive of the City of Kyiv
4. Compilation and formalization of inventories of long-term retention files and their approval at the State Archive of the City of Kyiv
5. Drawing up and formalization of an act on withdrawal for destruction of documents not included in the National Archival Fonds, with its approval at the State Archive of the City of Kyiv for 2018–2022
6. Compilation of a historical note