We provide a comprehensive range of solutions for
managing your documents
UKRAINIAN ARCHIVAL COMPANY
Banks and financial institutions handle large document volumes and process substantial information daily. These institutions typically have large staff that require careful information processing and data storage. Accordingly, they are a priority sector for Ukrainian Archival Company.
Years of experience working with banking and financial sector clients enables our company to implement large-scale projects involving transfer of substantial document volumes to our archive repository, registration of all documents, and document verification procedures by required attributes.
Mandatory document organization and binding procedures should not create problems for our clients.
We will accept bank documents for storage in our archive repository. This significantly reduces the cost of setting up your own document archive and optimizes document access workflows. Through instant search for the required document in our archive repository software, we will quickly locate it upon request and provide access. You save at every stage: archive space, shelving, other equipment, utilities, staff payroll, and search time.
Compilation of personnel files for human resources, binding work and file preparation, preparation of file inventories, and coordination with State Archives.
Development and approval of the Bank’s Records Retention Schedule with State Archives.
Archival processing, disposition of documentation past retention periods, preparation of the corresponding Act, and approval of the Act with State Archives.
At the request and need of our Banking and Financial sector Clients, Ukrainian Archival Company implements digital transformation projects. Creating electronic databases of contracts, personnel files, and other documents is part of our team’s daily work. Documents stored in our archive repository can be provided for use as originals or as scan copies, saving time and costs on transporting originals.
We will accept loan agreements for safekeeping in our archive repository. Convenient search and instant retrieval of the required agreement through our specialized archive management software and barcoding of boxes and documents.
When required, we will prepare a detailed inventory of documents in boxes. Our Client receives this inventory in both electronic and paper form and submits requests for document access based on this inventory.
We provide double-wall corrugated archive boxes and pack documents required for storage. Each box is barcoded by our archive management software and placed in the archive repository at the designated location.
Stored documents can be accessed upon request. Client staff responsible for the partnership submit requests for required documents based on the inventory and receive originals or scan copies as needed.
When accepting contracts or other documents for storage from branch offices or headquarters, our specialists verify the completeness of received document packages. Per client requirements, we verify the presence of passport copies, tax identification codes, tax invoices, and other documents.
Disposition of documents past their retention periods is carried out in full compliance with applicable legislation. Document disposition allows accounting to close prior periods and reduce stored document volumes.
Under applicable legislation, all documents relating to hired employees must be stored in the format prescribed by regulatory documents. We will select the required documents, compile them into files, and prepare these files for further storage.
Compiled long-term retention files and personnel files, and when needed current-day documents, are prepared in accordance with records management orders and regulations in cardboard covers and reinforced with leader tape.
We scan large document volumes. We have the necessary equipment to scan documents of any format and volume, create an electronic register, and index them by the required search attributes. We develop and implement electronic archives.
